Summit Classical School Planning Committee Agendas and Minutes

Agenda August 5, 2019

109 E Ferguson St.

Clinton, SC 29325

     The called meeting of the Summit Classical School Board of Trustees will be held on Monday, August 19 at 6:00 pm in the Clinton Community Center at 109 E Ferguson St. in Clinton, SC 29325.

      During this meeting, the Board will receive public comments. Those who wish to make a public comment must register with the principal or board secretary according to Public Comment Protocol Procedures. The Board of Directors will take all public comments under advisement and no action will be taken unless placed on the agenda by the Board.  The Board may take action on any item listed on the agenda.

Agenda

  1. Call to Order
  2. Invocation
  3. Pledge of Allegiance
  4. Approval of Agenda (Action)
  5. Approval of Minutes (Action)
  6. Public Comment (if applicable)
  7. Executive Session
  8. Board Reports and Updates
    1. P&I and General budget update- Terrie Hall
    2. Building update
    3. Important Dates
      1. Teachers return Tuesday, August 13, 2019
      2. Meet the Teacher night scheduled for August 15, 2019
      3. First day for students Monday, August 19, 2019
  9. Next Meeting August 19, 2019 at 6:00 PM.
Agenda March 18, 2019

Agenda March 18, 2019 at the Vestibule

  1. Call to Order 6:00
  2. Pledge of Allegiance
  3. Invocation
  4. Roll Call
  5. Public Comment (limit: 2 Minutes per person; 6 minutes total)
  6. Adopt Today’s Agenda
  7. Approve Minutes of Previous Meeting
  8. Unfinished Business: Contractual matters
  9. Reports: Update: Project manager and Principal
  • Vanguard
  • Enrollment
  • Recruitment (LOCALiQ)
  • Info from Paula Gray about insurance
  • P&I Budget update and discussion
  • First Handbook overview (take home and review for vote next meeting)
  • Vote on Calendar
  • Vote on uniform source with prices
  • Signing Day plan and schedule
  1. Concerns/Announcements
  2. Adjournment

 

Agenda February 18, 2019

Agenda February 18, 2019

1. Call to Order 6:00
2. Roll Call
3. Public Comment (limit: 2 Minutes per person; 6 minutes total)
4. Adopt Today’s Agenda
5. Approve Minutes of Previous Meeting
6. Unfinished Business:
a. Uniform/Dress code amendments
7. New Business:
a. Approval of 3rd grade and full approval of charter – must understand enrollment requirements
b. Ideas for March community enrollment drive – Set date – committees
c. Getting Independent router for SCS web access
d. Approval request for SCS Calendar
e. Requests for upcoming board meeting: Handbooks
8. Reports:
a. Chairman
b. Project Manager: P&I Update; Enrollment
9. Concerns/Announcements
10. Next meeting: March 18, 2019 6:00 PM
11. Adjournment

Agenda January 22, 2019

Agenda 1-22-19 Meeting at 6:00 PM at 109 E Ferguson St. Clinton, SC

  1.    Call to Order 6:00
  2.    Roll Call
  3.    Public Comment (limit: 2 Minutes per person; 6 minutes total)
  4.    Adopt Today’s Agenda
  5.    Approve Minutes of Previous Meeting
  6.    Unfinished Business: Contractual matters
  1.    New Business: Budget Amendment
  1.    Reports:

                Update: Project manager and Principal: P&I Update, Facilities, Enrollment, Recruitment

                Chairman: SLED background checks, Vote giving permission to hire staff, Vote on year 1 budget

                Concerns/Announcements

  1.    Adjournment

 

Agenda December 17, 2018

1. Call to Order 5:30
2. Roll Call
3. Public Comment (limit: 2 Minutes per person; 6 minutes total)
4. Adopt Today’s Agenda
5. Approve Minutes of Previous Meeting
6. Unfinished Business:
Contractual matters
Executive session: Personnel Matters
7. New Business: Budget Amendment
8. Reports:
Chairman:
Project Manager: Advertisement
Secretary
Fundraising:
Facilities:
9. Concerns/Announcements
10. Adjournment
Next meeting: Jan 21 5:30 PM at 109 E Ferguson St, Clinton, SC 29325

Agenda November 19, 2018
1. Call to Order 5:30
2. Roll Call
3. Public Comment (limit: 2 Minutes per person; 6 minutes total)
4. Adopt Today’s Agenda
5. Approve Minutes of Previous Meeting
6. New Business:
· Discuss three parent committees
7. Reports:
· Chairman:
· Chic-Fil-A Update
· Website Update
· Project Manager:
· Enrollment Update
· Secretary
8. Concerns/Announcements
9. Next meeting: December 17, 2018 5:30 PM at Clinton Community Center
10. Adjournment to Executive Session
Agenda October 15, 2018

Agenda – Summit Classical School Planning Committee

1. Call to Order 5:30

2. Roll Call

3. Public Comment (limit: 2 Minutes per person; 6 minutes total)

4. Adopt Today’s Agenda

5. Approve Minutes of Previous Meeting

6. Unfinished Business:

a. Update on video and marketing

7. New Business:

a. Chick-fil-a informational meeting sign-ups

8. Reports:

a. Chairman: Scots and Brats update

b. Project Manager: Squealin’ on the Square update

c. Secretary

d. Fundraising: Information on contact lists

e. Facilities: Updates on building/property

9. Concerns/Announcements

10. Next meeting: November 19, 2018 5:30 PM at 600 E. Florida St.

11. Adjournment

Agenda September 24, 2018

Agenda – Summit Classical School Planning Committee

1. Call to Order 5:30

2. Roll Call

3. Public Comment (limit: 2 Minutes per person; 6 minutes total)

4. Adopt Today’s Agenda

5. Approve Minutes of Previous Meeting

6. Unfinished Business:

a. Update on video and marketing

7. New Business:

a. Chick-fil-a informational meeting sign-ups

8. Reports:

a. Chairman: Scots and Brats update

b. Project Manager: Squealin’ on the Square update

c. Secretary

d. Fundraising: Information on contact lists

e. Facilities: Updates on building/property

9. Concerns/Announcements

10. Next meeting: November 19, 2018 5:30 PM at 600 E. Florida St.

11. Adjournment

Minutes July 22, 2019

July 22, 2019

  1. Call to Order at 6:00
  2. Pledge
  3. Invocation / Roll Call:    Dianne Belsom-Absent; Caitlin Broadwater-Present; Greg Broadwater-AbsentBarrett Justice-Present; Jay Lackey-Present; Brian Larimer-Present; Isaac Martin-Absent; Jeremy Sparks-Absent
  4. Approval of Agenda – Approved
  5. Approval of Minutes – Approved
  6. Public Comment
  7. Financial-General Budget
  8. P&I Year 1 Budget
  9. Student Handbook – E-mail your vote in by Wednesday to Caitlin 
  10. Proposal for Custodian – Waiting to Vote until afterschool starts: 8.50/hour…38 hours per week; Contracted Employee; Duties: House Keeping, Substitute when needed, Floating Assistance 1st-3rd Grade, Assist with Lunch Setup and Clean up, Other duties as needed
  11. Professional Development – Core Knowledge and Eureka Math; Teachers and Staff –Enjoyed it  and was very productive
  12. Miscellaneous from Board
    1. Appointing James Galyean as the person to handle  the building – Approved
  13. Reports
    1. Enrollment (~70) 
      • Sent packages to young world
    2. Vacancies (Employment)
      • There are no vacancies at this time
      • Nurse position will be posted soon
    3. Modular Units
      • Coming on the 23rd 
      • Still working with DOT and OSF – James is meeting with them on Thursday 
    4. Transportation Route for Arrival and Dismissal
    5. Payday Schedule
    6. Afterschool Care
      • Talking with Young World
    7. Important Dates: July 22, 2019 – Administrative Assistant’s First Day
      • August 13, 2019 – Teachers Return
      • August 15, 2019 – Open House
      • August 19, 2019 – Students Return
  1. Next Board Meeting –August 5 , 2019 at 6:00
Minutes July 8, 2019

July 8, 2019

  1. Call to Order at 6:00
  2. Pledge
  3. Invocation / Roll Call
    1. Dianne Belsom-Absent
    2. Caitlin Broadwater-Absent
    3. Greg Broadwater-Absent
    4. Terri Hall-Absent
    5. Barrett Justice-Present
    6. Jay Lackey-Present
    7. Brian Larimer-Absent
    8. Isaac Martin-Absent
    9. Jeremy Sparks-Absent
  1. Approval of Agenda – Approved
  2. Approval of Minutes – Approved
  3. Read Announcements 
    1. P&I update – 
      • Many items already ordered and delivered. More items are being ordered. Many of these deliveries will need volunteers on hand to unload and put inside the school for storage.
    2. Assembly – 
      • Chairs, tables, desks, etc. will need to be assembled. This is something we can be working on while we are waiting for the modular to get ready.
    3. July Outreach – 
      • Terrie is planning to hold an information night in Laurens.
      • Goodie bags will be given to children at daycare and will try to get permission to distribute bags at the library storytime.
      • Mass mailout with new postcards. 
    4. August – 
      • Meet the Teacher Night with Ribbon Cutting Ceremony – August 15th 5:00 PM – 6:30 PM.
    5. Personnel – 
      • Administrative Assistant interviews going well. Last interview is scheduled for Tuesday, August 9th. 
      • We will post nursing position as soon as we get the final salary numbers.
    6. Professional Development for teachers begins Monday, July 15th and will run through Friday, July 19th. The training will cover Core Knowledge and Eureka Math. Teachers will be paid with a Stipend for days of participation. The stipend is covered in the P&I Budget. 
    7. Uniform Information is complete
      • If any of the board members wish to order, I am attaching order form.
    8. Modular Update
      • Date has been confirmed for July 22nd for delivery
      • GC is handling the coordination of all utility easements and connections as well as exterior structures.
      • James and Craig are working to get final approval of traffic route.
    9. E-Rate
      • Process is moving along
      • Working to get a site plan for Andrew Epting at the State Dept. from Craig & GC.
  4. Next Board Meeting – July 22, 2019 at 6:00
Minutes June 17, 2019

June 17, 2019

  1. Call to Order at 5:30
  2. Pledge
  3. Invocation / Roll Call
    1. Dianne Belsom-Absent
    2. Caitlin Broadwater-Present
    3. Greg Broadwater-Absent
    4. Terri Hall-Present
    5. Barrett Justice-Present
    6. Jay Lackey-Present
    7. Brian Larimer-Present
    8. Isaac Martin-Present
    9. Jeremy Sparks-Absent
  1. Approval of Agenda – Approved
  2. Approval of Minutes – Approved
  3. Unfinished Business
    1. 2nd Reading of Budget – Approved
  4. New Business – 
    1. (J1 VISA – Executive Session)
    2. Appendices for Handbook
    3. Review and Approve Current P&I Budget – Approved
  5. Reports
    1. Update
      • New Hires
        1. Megan Laird – Kindergarten 
        2. Mary Thomasson – Reading Coach
      • Enrollment
        1. Need to push the enrollment packages.
  6. Concerns/Announcements
    1. General Contractor
      • He is very positive about our lot
      • He is going to call people/city to start running lines, ripping out fence, etc.
      • July 22nd – Building Drop
  7. Next Board Meeting – July 8, 2019 at 6:00
Minutes May 20, 2019

May 20, 2019

  1. Call to Order at 6:00
  2. Pledge
  3. Invocation / Roll Call
    1. Caitlin Broadwater-Present
    2. Brian Larimer-Present
    3. Barrett Justice-Present
    4. Jay Lackey-Present
    5. Isaac Martin-Absent
    6. Jeremy Sparks-Present
    7. Terri Hall-Present
    8. Dianne Belsom-Absent
    9. Greg Broadwater-Absent
  4.  Approval of Agenda – Approved
  5. Approval of Minutes – Approved
  6. Unfinished Business
    1. Faculty and Staff Handbook
      • It has been vetted by a lawyer
      • Nut Free verse Nut Conscience
      • Cell Phone Free during active pickup time
      • Leave: 
        1. 12 day of absence / 10 days can roll over to the following year (22 days is the cap) / No more than 3 days in the row
        2.  Aflac – Short Term (look into the adoption)
    2. Sign Engagement Letter from lawyer – Chair Person Signed It
  7. New Business
    1. June Outreach
      • June 11 at 5:30 pm
      • 30 mins before – Fire Truck, Pizza, and Ice Pop
      • Q and A
  8. Reports
    1. Update: Project Manager and Principal
      • Building Update
        1. Switch Company
        2. Contractor is coming out within the next two weeks to set a timeline
      • Enrollment 
      • P&I 
  9. Miscellaneous from Board
  10. Next Board Meeting – June 17, 2019 at 6:00

 

Minutes April 22, 2019

April 22, 2019

  1. Call to Order at 6:00
  2. Pledge
  3. Invocation / Roll Call
    1. Caitlin Broadwater-Present
    2. Brian Larimer-Present
    3. Barrett Justice-Present
    4. Jay Lackey-Present
    5. Isaac Martin-Present
    6. Jeremy Sparks-Present
    7. Terri Hall-Present
    8. Dianne Belsom-Absent
    9. Greg Broadwater-Absent
  4.  Approval of Agenda – Approved
  5. Approval of Minutes – Approved
  6. Public Commit – NA
  7. P&I Budget Updates
    1. Everything is approved, but a few amendments will need to be done.
  8. Board Public Comment Protocol and Procedures – Approved 
    1. Terri Hall will make the discussed changes
  9. Handbook
    1. Had to make some legal updates to the document 
    2. Will have legal counsel look over the document. Then it will be sent to Brian and he will sent it out to the rest of the board members.
  10. Yard Signs – Board Members are to help to distribute them.
  11. Board Update
    1. Modulars
      • June
      • Need a timeline (payment, DOT, lights, etc)
    2. Local IQ
      • It has doubled with impressions.
      • We have it until May. Getting a quote for June and July (maybe August) ~$2,000.
      • Need to change out pictures.
    3. Billboards
      • ~$300 per month (2 billboards for 4 months)
    4. Next Information Night
      • May 11 at 9:30 at the Main Street Bake Shoppe
      • Future Ideas: Fire Department/Safety, Dentist, Water Day
    5. Admin Assistant and Instructional Assistant Start Dates
      • They will start Mid-July
  12. Executive Session
    1. Personnel New Hires and Salaries
    2. Becca Bartone
      • Core Virtues
      • MAP Testing
      • Data Coordinator
      • Disseminate Data to Teachers
      • Computer Lab
      • Student Support
  13. Miscellaneous from Board
    1. Rhythm of the Rails – May 17-18
    2. Sending out Mailers
  14. Next Board Meeting – May 20, 2019 at 6:00

 

Minutes March 18, 2019

Board Meeting Minutes, 3/18/19 at the Vestibule
1. Call to Order 6:00
2. Pledge of Allegiance
3. Invocation: given by Terrie Hall
4. Roll call: Board members Barrett Justice, Brian Larimer, Dianne Belsom, Isaac Martin. Also present: Terrie Hall and Caitlin Broadwater.
5. Public Comment: none
6. Isaac Martin was voted in as a new board member. Passed unanimously. One vote was called in by Bos Howard.
7. Adopt today’s agenda: Dianne made a motion, seconded by Barrett. Passed unanimously, 4-0
8. Approve minutes of previous meeting: Barrett made a motion, seconded by Dianne. Passed 4-0.
9. Reports: Update: Project Manager and Principal
 Vanguard: modules should be here on site by mid-June but will still need some prep; buildings are OSF approved.
 Enrollment: about 5 new enrollments since last meeting. Yard signs are in. We will let people take them at our event Sat. and whatever’s left, the Board members will help get up around the county.
 Recruitment: (LOCALiQ) Phone call with Hazel Miller. LOCALiQ is a digital marketing company who is working to promote Summit through FB and Instagram. Target audience is women in general and moms. Ads are designed for the target audience. Began on 2/5. Has reached 104,000 people. 184,000 impressions (times seen); generated 1700 clicks on our website; 853 link clicks. 10 shares. 927 post engagements. Also, if someone searches for “education,” they will see an ad for Summit. People who visit the website will also see ads popping up online. Also, location services are being used. People who are at certain areas in the county (or out of the county) will be targeted (they must be on their phones while at those locations.) Anyone with ideas of what businesses we should target should send them to our Summit email address. Caitlin will compile a list. Hazel is also trying to get us into Upstate Parent Magazine.

 Info from Paula Gray about insurance: PEBA. Full time employees will be on the state insurance. Summit is not going with the state retirement plan, due to solvency issues. Currently reaching out to other resources.
 P&I Budget update: approved this past week. We are currently purchasing supplies for the school year.
 Handbook: each Board member was given a handbook to review. Terrie Hall spent time going through it and explaining various points. We will be voting on the Handbook at our next meeting. Board members need to make notes of anything we need to discuss prior to voting. Also, check the mission statement on the website. Do we want to leave it or shrink it down some?
 Vote on Calendar: Dianne made a motion to approve; 2nd by Brian. Passed 4-0.
 Vote on uniform source: Carolina Stitches. Dianne made a motion to approve, 2 nd by Isaac; passed 4-0.
 Signing Day Plan and Schedule: This Saturday March 23rd . 12-2, but volunteers need to be there by 11 am. We are getting a Bounce House and other props from the Baptist Association. Order will be: mascot reveal; food; (lunch is being served) music (band will play during lunch); signing; mingle/play/bouncy house/snow cones.
 Plan for 100. 5 folding tables and 20 chairs. Dianne offered to bring 4 folding chairs. If anyone else has chairs or access to chairs, please bring them. Discussion of a photographer. Isaac gave a recommendation.
Concerns/Announcements:
 Dianne mentioned that we have permission to do a table at the Laurens Easter Egg hunt, which will be held at the Laurens YMCA on Sat. April 20 th from 10-12. Let Caitlin know if you can help. Permission given by Parks Director Jason Pridgeon.
 Barrett asked that the date of our next Board meeting be moved to Mon. April 22nd , which everyone agreed to.
 Isaac asked about what pest control company Summit will use and to make sure they can deal with any pest or problem that arises.

 Also a discussion of whether or not we should be a “nut free” facility. Terrie suggested everyone research what other schools do. We will need to make a decision on this soon.
 Meeting adjourned at 7:42 pm.
Minutes taken by Secretary Dianne Belsom.

Minutes February 18, 2019

Minutes February 18, 2019

1. Call to Order 6:00
2. Roll Call: Brian Larimer, Jay Lackey, Jeremy Sparks, Barrett Justice, Dianne Belsom. Also in attendance: Terrie Hall: Curriculum Assistant and Caitlin Broadwater, Project Manager
3. Public Comment (limit: 2 Minutes per person; 6 minutes total): None
4. Adopt Today’s Agenda: Dianne made a motion, seconded by Jeremy; passed 5-0
5. Approve Minutes of Previous Meeting: Barrett made a motion, seconded by Jay; passed 5-0
6. Unfinished Business:
a. Uniform/Dress code amendments: Discussion about the color choices for the uniforms. Decision made to go with khaki for bottoms and offer tops in Kelly green and black. No hoodie. Bottoms will have the option for the school logo; tops will include the logo. Terrie is looking into whether we can offer a “packet” for parents to include basic pieces. Waiting on pricing before the Board can make a final decision. Barrett made a motion to adopt, Jeremy seconded. Passed 5-0.

7. New Business:
a. Approval of 3rd grade and full approval of charter – must understand enrollment requirements. Our target number for enrollment is 100. If we don’t reach that, we have 10% grace. Need 90 students to open. Will have to go back before the Erskine Board if we don’t reach our numbers.
b. Ideas for March community enrollment drive: Terrie has ordered 50 yard signs to help spread the word.
Another idea is to keep a supply of business cards and hand them out to parents with young kids in the grocery store, etc.

Discussion of doing one event a month to raise awareness. Discussed piggy- backing off of existing events. Rhythm on the Rails is May 17 and 18. Discussion of Easter Egg hunts in Clinton and Laurens.

Set a date for a “Signing Event”- set for March 23rd from 12-2. Location: FL Street Building. Ideas include: Jeremy will invite a sports person; live music; possible “bear” costume; food- BBQ? Also cotton candy and coffee. We would give out a school shirt to each child who signs up, as well as yard signs for the families. Enrollment packets would need to be turned in that day or prior.
c. Getting Independent router for SCS web access: this was just an FYI item- no vote needed
d. Approval request for SCS Calendar: Terrie will give us a copy to read, plus 2 handbooks and the financial policies. Board will note next time after reviewing these materials.
e. Requests for upcoming board meeting: Handbooks
8. Reports:
a. Chairman: none
b. Project Manager: P&I Update; Enrollment is at 42. Caitlin has submitted the Year 1 Implementation Budget to the state department; it has not been approved yet.
9. Concerns/Announcements: none
10. Next meeting: March 18, 2019 6:00 PM; location will probably be at either the Vestibule or the FL Street building.
11. Adjournment: 7:15 pm

Minutes January 22, 2019

Minutes January 22, 2019

1. Call to Order 6:00
2. Roll Call: Those present: Barrett Justice, Jay Lackey, Brian Larimer, Jeremy Sparks, Dianne Belsom; also Caitlin Broadwater, Project Manager and Terrie Hall, Curriculum Assistant
3. Public Comment (limit: 2 Minutes per person; 6 minutes total)
4. Adopt Today’s Agenda: Dianne made a motion to adopt, seconded by Jeremy, approved 5-0
5. Approve Minutes of Previous Meeting: Motion made by Barrett, seconded by Jeremy; approved 5-0.
6. Unfinished Business:
Contractual matters: Terrie Hall is currently serving as Curriculum Assistant, and she will become our principal on 8/15/19.
Budget Amendment
7. Reports:
Frederica from the State Dept. is coming Friday 1/25/19 for an audit/inspection.
Update: Project manager and Principal
P&I Update: Our budget ended on Dec. 31st, so any money that was not spent will roll over to Year 3 of the budget. We
have a new budget for this year, but we have not yet been notified of what that is. We are basically in limbo until we get this information, which has affected our marketing budget.
Facilities: Modulars are being ordered from Vanguard this month. We will have an 8 class modular which includes one
classroom divided into offices.
Enrollment: Currently have 40 kids enrolled plus other interest/applications pending.
Recruitment: We will have 1500 door hangers available, if anyone wants to go door-to-door. Everyone is encouraged to
share all FB posts from our page. We also have a marketing group who is helping with social media, plus evaluating our website
to see what needs tweaked. Another marketing idea is to set up a table in front of grocery stores from time to time staffed with board members.
Chairman: SLED background checks: forms handed out to Board members.

Vote giving permission to hire staff: currently looking to hire teachers, including a special ed teacher and IT positions.
Barrett made a motion to approve hiring, which was seconded by Dianne. Approved 5-0.
Vote on year 1 budget: still waiting on the official number for the allocation. Motion to approve made by Dianne, seconded
by Barrett; approved 5-0.
Concerns/Announcements: none
8. Adjournment 6:27 pm.
Minutes submitted by Dianne Belsom, Secretary

Minutes December 17, 2018

 

109 E Ferguson St, Clinton, SC 29325

1. Call to Order 6:00
2. Roll Call: Dianne Belsom, Barrett Justice, Brian Larimer, Jay Lackey, Jeremy Sparks. Also in attendance: Caitlin Broadwater, project manager; Terrie Hall : new principal
3. Public Comment (limit: 2 Minutes per person; 6 minutes total); no public comments
4. Adopt Today’s Agenda: Motion made by Barrett, seconded by Jeremy; passed 5-0
5. Approve Minutes of Previous Meeting: Motion made by Barrett; seconded by Jay; passed 5-0
6. Unfinished Business:
Contractual matters:
Vote taken to give Caitlin permission to order portables. Motion made by Barrett, seconded by Dianne. Passed 5-0.
Vote taken to give Caitlin permission to hire social media help.
Motion to adopt made by Barrett, seconded by Dianne. Passed 5-0.
Vote taken to contract with CFA in NC to evaluate us once we’re up and running to make sure we are following the classical model of education. Motion by Dianne, second by Jay, passed 5-0
Executive session: Personnel Matters

7. New Business:

Budget Amendment: Discussion of shifting budget money to allow Terrie to begin serving as an administrative assistant right away, then begin serving as our new principal May 1st. Motion made by
Barrett, seconded by Jeremy, passed 5-0.
8. Reports:

Chairman: Brian noted that we need to recruit more board members, as Bos will be moving off the Board soon. Dianne also
announced that she will be moving off in the near future, due to conflicts with other activities.

Project Manager:
Discussion of school hours: 8-2:45.
Working on an afterschool program, possibly through Young World
Discussion about homework. Rule of thumb is 10 minutes per grade. Decision made to wait to make a firm decision.

Dress code: colors: gray, black, green, khaki. Clothes will have our logo. Will offer a jacket with the logo, but we will allow students to wear whatever winter coats/jackets they currently possess. We will also offer a black dress along with skorts. Hemline should be at the knee. Leggings may be worn with dresses/skorts. Earrings may be worn as long as they are not a distraction or a danger.
Decision made to let Erskine know that we’re adding 3rd grade. Motion made by Barrett, seconded by Jeremy, passed 5-0

Secretary: no comments
Fundraising: no comments
Facilities: no comments

9. Concerns/Announcements: Dianne: next meeting is scheduled on MLK day. Caitlin will see if she can get the date changed on the meeting room. New projected date is Tues. Jan. 22 at 6 pm.
Next meeting: Jan 22 6 PM at 109 E Ferguson St, Clinton, SC 29325
10. Adjournment: Motion made by Barrett, seconded by Dianne. Meeting adjourned at 7:04 pm

Minutes November 19, 2018

1. Call to Order at 5:30
2. Roll Call: Present: Caitlin Broadwater, Brian Larimer, Barrett Justice, Jay Lackey, Jayce Horton
3. Public Commit – NA
4. Adopt Today’s Agenda- Approved
5. Approve Minutes of Previous Meeting: Approved
6. New Business – Increase Parent Involvement through sub committees
a. Facilities
b. Recruitment
c. Fundraising
Have just two committees, so we just don’t spread the group so thin. This is will also give us
time to organize it. Have them present at a meeting.
7. Report
a. Chic-Fil-A-It was a little slow, but we did have some new enrollment because of our outreach.
Other Outreach ideas: 1. Toy Drive 2. Poker Run 3. Mail/Post Cards-waiting until January
b. Website- encourage to look at updated website and see if there is anything that needs
to be corrected. Also push people to look at the new website.
c. Secretary-NA
8. Concerns/ Announcements
a. Thornwell is getting full, and we need to reach out to those parents. Caitlin will get in contact with them.
b. Enrollment update
9. Next Meeting December 17, 2018 at 5:30

Minutes October 15, 2018

Meeting called to order at 5:30 pm by Chair Brian Larimer
Present: Bos Howard, Caitlin Broadwater, Jayce Horton, Jay Lackey, Brian Larimer, Dianne Belsom, Justice Barrett
Public Comment: None
Adopt todays’ agenda: Caitlin made a motion; Jay second; unanimous approval
Approve minutes: Dianne made a motion, Caitlin second; unanimous approval
Unfinished business:
Caitlin: met with Rob- will do video. Should shoot this week; will have it by our next meeting.
New business: Chick-fil-a- permission to come do information tables; we will order a few more give-away things; we have a tablet and a phone; can set up to play video on loop and we can register people- tablet. Have cards and brochures. Need dates to run booth there: Wed. evenings and Fridays and Saturdays around lunch time are best times; Bos- Wed. or Sat. Jayce will send monthly schedule; Dianne- Fridays or Saturdays. Dianne out 1st 2 weekends in Nov. Discussion for Oct. 31st: Dianne to hand out cards with candy at her house; booth at Bos’s house for Halloween.
Chairman report: Brian Larimer: went to Scots and Brats festival; wasn’t a lot of foot traffic but still good to have a presence.
Project Manager Report: Caitlin Broadwater: Squealin’ on the Square: went well overall; good bit of interest; netted a few sign-ups. We have a total of 23-24 legit sign ups. Some who have signed up are not the right age.
Secretary: Dianne Belsom: discussed Brian speaking to Laurens County Tea Party- Nov 15th 7 pm at Laurens Library. Bos will see if we can get the Chronicle to cover us. Or we can do a paid ad. Try to highlight the differences between what we are doing vs other schools. Also discussed a letter to the editor: if someone writes it, send it to me and I will send to the papers.
Jack Roper- could call him and try to get coverage- TV show. Could do over Xmas break.
Fundraising: Jayce: Compiling lists of people that we know personally that may know people; names, emails, phone numbers to try to saturate community with our name, what we’re doing. Jayce will make a spreadsheet; do a google sheet; focus now is enrollment later focus is donors. Will use list to mail people and then follow up after.
Facilities update: Brian: roof has been taken care of. We have half the money needed to finish rest of windows. Dan Fehr will put the rest of them in and we can pay him when we get the money. Painting is still being done. Every room has been scraped and primed. Oct. 29th DOT coming.
Concerns/announcements: grant is moving along
Next meeting: Nov. 19th 5:30 pm at 600 E. Florida St.
Adjournment at 6:13 pm motion by Justice; second Bos

Minutes September 24, 2018

Call to Order 5:30
1. Roll Call: Jay Lackey, Brian Larimer, Jeremy Sparks, Bos Howard, Dianne Belsom, Caitlin Broadwater, Barrett Justice
2. Public Comment (limit: 2 Minutes per person; 6 minutes total): None
3. Adopt Today’s Agenda: adopted unanimously;
4. Approve Minutes of Previous Meeting: approved unanimously
5. Unfinished Business:
a. Action Item- Marketing vendor: Caitlin met with Daniel- owner operator of Kolectiv; updating website and re-branding; someone coming to do a video. Can be used for recruitment and fundraising; also a fundraising toolkit; $7200 from P & I grant. Unanimously approved to move forward with Kolectiv
6. New Business: Values and Mission Statements: Vision: Foster a school climate that molds the development of individual character, sets the stage for academic achievement and establishes a lifelong pattern of success. 3 values are Veritas, Sapientia, Fortitudo: truth wisdom and courage: unanimous vote to affirm
Amendments to P&I Grant Budget: Caitlin- to submit a list of amendments; vote to authorize the list and we will vote via email. Ratify it at next board meeting. Passed unanimously
7. Reports:
Chairman Brian Larimer: Information on Meeting with Chick-fil-a: Brian spoke with them; waiting to hear from marketing firm first so we have the materials. Brian will follow up with Index.
Project Manager Caitlin Broadwater: Information on Website and Video: Caitlin- met with Daniel from Kollectiv; great ideas for website, all sections we need; non-discrimination clause. Headshots for website- need to wear best business attire. Video- will set up a time for us to do that. Will give much more info than we currently have. If anyone has pics of us working on building, that will be useful. Jay asked for samples of previous work.
b. Secretary: Dianne Belsom: Squealin’ on the Square festival; doing a booth Oct. 5 & 6. Jeremy Friday: set up and most of the time; not Saturday; Brian out: keep up via text for schedule of who can work. Dianne- Friday only. Need a tent, table, chairs- Caitlin. Set up Friday at 2 pm. Ends at 10 pm. Sat- 10-8. Need more volunteers to help.
c. Fundraising: Information on contact lists. Bos- has made contacts with others to ask for money. We need 700-800,000 to get started. Jayce wants us to compile a list of contacts and email to her; names, addresses phone numbers and email addresses; everyone think of
anyone we can think of to ask.
d. Facilities: Information on building/property: Pastor Jimmy- Jeremy spoke with this week; has another $12,000 for windows. Need $17,000 more to complete; Jimmy wants quotes on exterior doors as well. Upstairs- CC paying to get scraped and primed; Jeremy got a check today to buy more materials. Roof- Jeremy spoke with Al- waiting to hear back to get it done. Hopefully done in next month. Caitlin wants quote on getting blacktop done. Oct. 18th- DOT is coming to do a traffic study.
8. Concerns/Announcements: Newspaper article? Not quite yet; Bos suggested an article during a comparison of style; 3 different models. Press training by Alliance Defending Freedom 1 day training in Columbia next month. James will get us the info. Memoria Press-
rigorous classical curriculum; not for everybody; for those kids who learn best in this way. First year their charter school curriculum is
available- Memoria Press; Core Knowledge; these are the people we want to emulate; proven outcomes. Compare test scores from
classical schools; James will ask if there is any research- Highlands Classical
Alliance conference- Nov. 27-29th 4pm on Tues. done by noon on Thursday. Space in budget for 5; $25 for meals. Plus lodging.
9. Next meeting: October 15, 2018 5:30 PM

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Location: 600 E Florida St. Clinton, SC 29325

Telephone: (864) 200-0535 or (864) 982-0798

Email: summitclassicalschool@gmail.com

Current Office Hours: Friday: 8am - 5pm

Non-Discrimination Policy

The Charter Institute at Erskine and Summit Classical school do not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or immigrant status in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle the nondiscrimination policies. 
For questions pertaining to Section 504, contact Sharath Rudrapati at 864-547-2018. 
For questions pertaining to Title IX, contact Terrie Hall at 864-547-2018.  

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