Administrative Assistant

Works under the direct supervision of the school principal

Job Description

Assist principal in carrying out daily duties. Duties include but are not limited to greeting and assisting visitors, staff, students, parents, etc.  Maintain organized and efficient work area. Assist and manage ordering, shipping, and receiving of supplies and mailings. Answer phone calls, faxes, and emails in a friendly, efficient, and timely manner.  Take accurate messages and relay them to the proper recipient in a timely manner. Distribute mail to principal and other staff as needed. Create letters and other handouts as needed. Maintain accurate financial and office records. Write receipts as needed for money collected. Ensure attendance is accurately recorded in PowerSchool. Update PowerSchool records as needed for excuses, tardies, and early dismissals. Monitor attendance in regards to Chronic Absenteeism and Truancy.  Prepare parent notification for attendance. Schedule attendance conferences when needed according to policy. Follow through with truancy reporting to the court system when applicable. Monitor visitors and check identification. Issue visitor passes following approval. Assist students and teachers as needed. On rare occasions, may be asked to substitute in a classroom.

Skills and Attributes

• Excellent communication via phone, writing, in person, and electronic
• Highly organized
• Flexible in role
• Keep accurate records
• Follow directions
• Proactively address issues as may arise
• Excellent technology and software skills
• Experience with copier and fax
• Prioritize work
• Ability to multitask
• Team player
• Self motivated
• Friendly
• Enthusiastic
• Patient
• Prompt
• Dependable
• Experience with cash handling and processing payments
• Basic math skills
• Experience working with children
• Experience in a school or office setting
• Positive Role Model

Position

This is a contracted position and pays $10/hour for 165 hours/month (approximately 40 hours/week)

Education Requirements

Certificate or Associate Degree in a related field preferred but not required

Job Requirements:

Complete job application

Clear background check/SLED check